Terms and Conditions - Centro Internacional Antonio Machado

Registration, Payment, and Cancelation Conditions

Registration/Enrollment

Ways to register: through our online form, email
Registration form filled out and sent to the Centro Internacional Antonio Machado.
Level test: fill out and send to the Centro Internacional Antonio Machado at least 14 days before the start of your course. Please send us the test via email.

By signing the registration form or by making a payment the student accepts the following terms and conditions:

Payment

To reserve your place in a course a pre-payment of 150€ is necessary. If your course includes accommodation, this pre-payment will be at least 200€. For Customized Courses, Spanish Studies courses, or Individual Courses, the pre-payment may be different. In whichever case, the advance will not exceed 50% of the total price of the course. The pre-payment is part of the total price and will be discounted from the total cost.
The pre-payment can be made in cash, by credit card (Visa or MasterCard), or by bank transfer (any bank commissions or fees are paid by the student).
The rest of the payment should be made before the first day of class. On the first day of class, the student should present proof of full payment for the course.
The student will be registered in the school once their registration form has been processed and approved and the advance payment has been received.
The Centro Internacional Antonio Machado reserves the right to reject registration to any student, which would be communicated to the student upon their registration attempt.
Any payment received without the prior approval of the registration form will be rejected.
If the student needs confirmation from the school in order to apply for scholarships or financial aid via third parties (i.e. governments, home university, etc.) the advance payment will be the total cost of the program. In this case, we will only accept payment via bank transfer.
The price for housing is subject to an additional 5% charge if paying by credit card. In our packages that include housing, this 5% charge only applies to the housing portion.
All discounts and promotions are only valid with cash payments or bank transfers. If payment is made by credit card, the discount will only apply to the remaining balance. The student should specify the discount or promotion they would like to receive while filling out their registration form. Once the form is received, the student may no longer apply any discounts or promotions to their course.

Courses

The student must take a placement test (level test) at least 14 days before the course begins. Once registration has been approved and the advance payment has been received, the placement test should be sent by email to the school. The International Center Antonio Machado will place the student according to their level. Any level change or schedule change will have to be approved by the Academic Coordinator and is subject to availability.
The Centro Internacional Antonio Machado will inform the student of their class schedule the week before their course begins. The Centro Internacional Antonio Machado reserves the right to change the student’s schedule without prior notice.
Violence or lack of respect towards other students or employees of the International Center Antonio Machado (i.e. for religious reasons, because of gender or sexual orientation) will result in immediate expulsion of the student.
To receive a Certificate of Completion the student must attend at least 80% of their scheduled classes.
Due to unforeseen circumstances that may arise, the schedule of classes may be changed at any time.
It is not possible to change the type of course once registration has been completed and approved.

Cancellation

If the cancellation request is received 21 days or more before the start date of the course, the Centro Internacional Antonio Machado will reimburse the student 50% of their advance payment (minus any registration fees and possible administrative costs).
If the cancellation request is received within 21 days of the start date of the course, the Centro Internacional Antonio Machado will not reimburse the student at all.
In the case that the cancellation request only pertain to housing, the request must be made 14 days in advance of the arrival date. If the cancellation or change is made outside of this window, the student should pay for the reservation in full because the Centro Internacional Antonio Machado could have filled that room with another student.
If the cancellation request affects a course that needs confirmation from a third party because of scholarships or financial aid (i.e. governments, universities, etc.) we will require official documentation from that third party responsible for payment in order to make the reimbursement (minus 100€ in taxes and possible administrative expenses).
We will not reimburse the cost of courses or parts of the course missed due to sickness, early leave, late arrival, etc.
n the case of a cancellation on the part of the Centro Internacional Antonio Machado, a full reimbursement will be made.

Public Holidays

The Center will be closed during public holidays in Soria and will observe any holidays posted in the scholastic calendar. The Centro Internacional Antonio Machado will not reimburse students for missed classes and reserves the right to offer alternate courses during those days. Individual Courses will be rescheduled.

Responsibility

Centro Internacional Antonio Machado is not liable for any accidents that occur outside of our facilities (i.e. student accommodation or trips).
Centro Internacional Antonio Machado is not liable for any theft or sickness that befalls our students, be it inside or outside of our school.

Insurance

Tuition includes an accident insurance that covers those accidents that take place during teaching hours, cultural activities and organized trips.
Tuition does NOT include a health insurance. In case a students needs it, CIAM will guide them to contract it.

Accommodation

The student should communicate their anticipated time of arrival to Soria at least one week prior to the start of the course.
The student must abide by any rules established by the host family or student dormitory. Failure to do so will result in expulsion from accommodation.
The Centro Internacional Antonio Machado reserves the right to change the student’s accommodation without previous warning before their arrival to a room equal to or superior in quality at no additional cost.
If the student requests a change in accommodation, there will be a 30€ fee. In the event of a request, the change will only be made if there are rooms available. If there are any additional costs, the student will be informed and should pay the outstanding balance before changing rooms.

Airport Pickup/Drop-off

The price for airport pickup or drop-off (one way, per person) is 100 €.
The student should communicate the arrival time of their flight at least one week prior to their trip. Please notify the Centro Internacional Antonio Machado about any change in your itinerary. In the event of a change in arrival time after normal business hours, the student should communicate directly by telephone (at the number that will be provided) with the person responsible for your pickup.
The person picking up the student will wait at the airport a maximum of 90 minutes after the communicated arrival time. If the student does not show up or communicate with the person waiting to get them after 90 minutes, the service will be voided. In any case, the student must pay for the service.

Visas

Citizens of the European Union do not need any type of visa to attend our courses.
Citizens who do not pertain to the European Union should obtain information regarding studying in Spain through the nearest Spanish Embassy or Consulate.
If the student requests a letter confirming their study at our school to request a visa, the advance payment must be at least 50% of the total cost of the program. In this case, payment must be made via bank transfer.
The Centro Internacional Antonio Machado will only write these letters for courses that meet during at least 20 class hours per week.
Once the Centro Internacional Antonio Machado has received the advance payment, we will send a confirmation letter to the address provided by the student. If they prefer we mail the letter by carrier (i.e. UPS, DHL, etc.) the student will pay the shipping cost.
The student bears the sole responsibility for requesting a visa.
The Centro Internacional Antonio Machado recommends that the student begin the visa process as early as possible.
The Centro Internacional Antonio Machado is never responsible in the case a student is denied a visa.
If the student is unable to attend our course because the visa request was denied, they or their representative must present the official document of denial (with date, signature, and stamp) sent by the Spanish Consulate or Embassy, where it clearly states the student’s name, passport number and visa requested.
In order to receive reimbursement for the advance payment, the student must communicate with the Centro Internacional Antonio Machado the cancellation in writing (presented with the visa denial documentation) at least 21 days before the start of the course. The Centro Internacional Antonio Machado will return the advance payment, minus any administrative costs (bank fees, faxes, telephone calls, etc.). If the cancellation request is received within 21 days of the start of the course, no reimbursement will be awarded.
Discounts and promotions are not applicable to courses that need a letter confirming study at our school (mentioned above).

Image Rights

The student gives the Centro Internacional Antonio Machado the right to take photos/video/images during classes and/or during activities for the sole use of the school. To deny this permission, the student should communicate as much during registration.

Privacy

In accordance with current norms of protecting personal information, we would like to inform our students that all personal information provided to us will be stored in a file of which the Centro Internacional Antonio Machado-Diloenespañol S.L.L., headquartered in Convento de La Merced, Santo Tomé 6, 42003, Soria, España, is responsible. Students can exercise their right to access, update, cancel, or contest, at any time their personal information provided to us, according to the terms and conditions that inform current norms protecting personal information (Ley Orgánica de Protección de Datos Personales 2018)